1. Name The name of the Club shall be: • THE WITTERINGS CAMERA CLUB •
2. Object The object of the Club shall be to further the enjoyment of photography by the sharing of knowledge and competition.
3. Membership Membership of the Club shall be open to all persons over the age of fifteen. Persons under the age of eighteen shall be considered Junior, Members and all others as Senior Members.
4. All 'Bone-Fide' members shall be entitled to vote at all Annual and General Meetings.
5. Each member shall receive a copy of the rules and a Programme/Membership card.
6. A receipt will be issued on payment of subscription.
7. Subscriptions Subscriptions for the subsequent year shall be as agreed at an Annual General Meeting or a Special General Meeting.
8. All subscriptions shall be paid to the Hon. Treasurer by the third Tuesday in October.
9. All members will be required to pay within two meetings of joining the Club.
10. Members joining the Club after the 1st January shall pay half of the full subscription and subject to rule 9.
11. Meetings and Club Year The Annual General Meeting of the Club shall be held during the month of March in any one year. The Hon. General Secretary shall notify all members at least 28 days before the date thereof, together with an Agenda and nomination form for election of Officers and Committee.
12. The Meeting shall appoint a competent person to audit the books of the Hon. Treasurer at the end of the financial year. A balance sheet shall be available one week before the Annual General Meeting.
13. A Special General Meeting may be called by the Committee, or at the request of 25% of members in good standing, to put forward specific proposals. Notice of such meetings to be given to members in writing at least 14 days previously.
14. At a General Meeting (Annual or Special) a quorum shall consist of at least two Officers and 25% of Members of good standing.
15. Resolutions shall be passed by a simple majority of members in good standing present and voting. In the even of equality of votes, the Chairman may use a casting vote.
16. The Club financial year shall run from 1st February to 31st January in any one year and the Club subscription year shall run from 1st September to 31st May.
17. Committee and Officers The Committee shall consist of Chairman, Vice-Chairman, Hon. General Secretary, Hon. Treasurer and not less than one other member, one of whom should be the retiring Chairman.
18. The Committee shall have the power to transact routine and financial business of the Club, to appoint sub-committees for special purpose and to replace resigning members.
19. The Officers and Committee shall be elected annually at the Annual General Meeting, subject to the proviso that a member shall not hold the office of Chairman for more that two consecutive years.
20. A quorum shall consist of at least one officer and two committee members.
21. Minutes Minutes shall be kept of Committee, Annual and Special General Meetings, to be read, approved and signed by the Chairman at the next appropriate meeting.
22. Powers and Duties of Officers and Committee No item of equipment costing more than £100 (One hundred pounds) may be purchased without a majority decision taken at the Annual General Meeting or Special General Meeting.
23. No item of equipment may be disposed of without a majority decision taken at such Annual or Special General Meeting.
24. Purchase of any item shall be notified to Club Members within one month of purchase.
25. Exhibition of all Club work shall be governed by the selection Committee, which shall also be responsible for the conditions and arrangements of such exhibition.
26. The Chairman shall be responsible for the proper conduct and smooth running of all Club, Annual and Special General Meetings.
27. The Vice-chairman shall support the Chairman in all his duties and take over such duties in his absence.
28. The Hon. General Secretary shall be responsible for all correspondence and documents in connection with Club activities, unless delegated with the consent of the Committee, and shall be responsible for the proper keeping of Club Minutes of all General and Committee meetings. A Minutes Secretary may be appointed for the latter purpose.
29. The Hon. Treasurer shall receive all monies on behalf of the Club and shall pay them into the Club's banking account and issue receipts. He/she shall receive all accounts for payment rendered to the Club and shall present them for payment at the next Committee meeting.
30. General Guests may be introduced to Club meeting by any member, who will ensure that they sign the visitors book held by the Membership Secretary. The MINIMUM AGE for visitors shall be FIFTEEN. Visitors under the age of fifteen years will be allowed to accompany any Member at social events such as picnics and the like arranged by the Social Secretary, which would be outside normal Club Meetings.
31. Not more than two guests may be introduced by any one member at any one meeting and no guest may be admitted to more than three meetings in any one year.
32. If at any time in the opinion of the Committee the Club is unable effectively to carry out its stated objects, a Special General Meeting shall be called, subject to 21 days written notice being sent to every member, to consider winding up.
33. The Club shall be wound up if two thirds of the members in good standing present and voting so decide. The process of winding up shall be conducted by a Special Committee elected at the meeting.
34. In the event of winding up, all property of the Club, including cash, shall be called in and, after payment of all debts and liabilities, all remaining assets shall be made over to a responsible organisation (to be nominated), for safe keeping in trust at the organisation's absolute discretion for a period of three years.
35. If during that period the Club is revived or a new club with the same objects is formed within the Witterings District, the nominated organisation shall have the power in its absolute discretion, in the light of the prevailing circumstances, to make over to such club such assets that it may be holding in accordance with that rule.
36. If after a period of three years the nominated organisation shall hold any of the assets made over to it in accordance with this rule, such assets may be distributed to best advantage as the nominated organisation may decide.
37. Membership of the Club Implies the undertaking to comply with and abide by these rules and these rules shall not be altered unless with the consent of a majority decision taken at the Annual General Meeting or a Special General Meeting.
38. Should the membership exceed a practicable number, arrangements will be made for a waiting list to fill any vacancies as they arise.
39. The Club reserves to right to refuse membership of the Club any person considered unsuitable.
Nov 2004
2. Object The object of the Club shall be to further the enjoyment of photography by the sharing of knowledge and competition.
3. Membership Membership of the Club shall be open to all persons over the age of fifteen. Persons under the age of eighteen shall be considered Junior, Members and all others as Senior Members.
4. All 'Bone-Fide' members shall be entitled to vote at all Annual and General Meetings.
5. Each member shall receive a copy of the rules and a Programme/Membership card.
6. A receipt will be issued on payment of subscription.
7. Subscriptions Subscriptions for the subsequent year shall be as agreed at an Annual General Meeting or a Special General Meeting.
8. All subscriptions shall be paid to the Hon. Treasurer by the third Tuesday in October.
9. All members will be required to pay within two meetings of joining the Club.
10. Members joining the Club after the 1st January shall pay half of the full subscription and subject to rule 9.
11. Meetings and Club Year The Annual General Meeting of the Club shall be held during the month of March in any one year. The Hon. General Secretary shall notify all members at least 28 days before the date thereof, together with an Agenda and nomination form for election of Officers and Committee.
12. The Meeting shall appoint a competent person to audit the books of the Hon. Treasurer at the end of the financial year. A balance sheet shall be available one week before the Annual General Meeting.
13. A Special General Meeting may be called by the Committee, or at the request of 25% of members in good standing, to put forward specific proposals. Notice of such meetings to be given to members in writing at least 14 days previously.
14. At a General Meeting (Annual or Special) a quorum shall consist of at least two Officers and 25% of Members of good standing.
15. Resolutions shall be passed by a simple majority of members in good standing present and voting. In the even of equality of votes, the Chairman may use a casting vote.
16. The Club financial year shall run from 1st February to 31st January in any one year and the Club subscription year shall run from 1st September to 31st May.
17. Committee and Officers The Committee shall consist of Chairman, Vice-Chairman, Hon. General Secretary, Hon. Treasurer and not less than one other member, one of whom should be the retiring Chairman.
18. The Committee shall have the power to transact routine and financial business of the Club, to appoint sub-committees for special purpose and to replace resigning members.
19. The Officers and Committee shall be elected annually at the Annual General Meeting, subject to the proviso that a member shall not hold the office of Chairman for more that two consecutive years.
20. A quorum shall consist of at least one officer and two committee members.
21. Minutes Minutes shall be kept of Committee, Annual and Special General Meetings, to be read, approved and signed by the Chairman at the next appropriate meeting.
22. Powers and Duties of Officers and Committee No item of equipment costing more than £100 (One hundred pounds) may be purchased without a majority decision taken at the Annual General Meeting or Special General Meeting.
23. No item of equipment may be disposed of without a majority decision taken at such Annual or Special General Meeting.
24. Purchase of any item shall be notified to Club Members within one month of purchase.
25. Exhibition of all Club work shall be governed by the selection Committee, which shall also be responsible for the conditions and arrangements of such exhibition.
26. The Chairman shall be responsible for the proper conduct and smooth running of all Club, Annual and Special General Meetings.
27. The Vice-chairman shall support the Chairman in all his duties and take over such duties in his absence.
28. The Hon. General Secretary shall be responsible for all correspondence and documents in connection with Club activities, unless delegated with the consent of the Committee, and shall be responsible for the proper keeping of Club Minutes of all General and Committee meetings. A Minutes Secretary may be appointed for the latter purpose.
29. The Hon. Treasurer shall receive all monies on behalf of the Club and shall pay them into the Club's banking account and issue receipts. He/she shall receive all accounts for payment rendered to the Club and shall present them for payment at the next Committee meeting.
30. General Guests may be introduced to Club meeting by any member, who will ensure that they sign the visitors book held by the Membership Secretary. The MINIMUM AGE for visitors shall be FIFTEEN. Visitors under the age of fifteen years will be allowed to accompany any Member at social events such as picnics and the like arranged by the Social Secretary, which would be outside normal Club Meetings.
31. Not more than two guests may be introduced by any one member at any one meeting and no guest may be admitted to more than three meetings in any one year.
32. If at any time in the opinion of the Committee the Club is unable effectively to carry out its stated objects, a Special General Meeting shall be called, subject to 21 days written notice being sent to every member, to consider winding up.
33. The Club shall be wound up if two thirds of the members in good standing present and voting so decide. The process of winding up shall be conducted by a Special Committee elected at the meeting.
34. In the event of winding up, all property of the Club, including cash, shall be called in and, after payment of all debts and liabilities, all remaining assets shall be made over to a responsible organisation (to be nominated), for safe keeping in trust at the organisation's absolute discretion for a period of three years.
35. If during that period the Club is revived or a new club with the same objects is formed within the Witterings District, the nominated organisation shall have the power in its absolute discretion, in the light of the prevailing circumstances, to make over to such club such assets that it may be holding in accordance with that rule.
36. If after a period of three years the nominated organisation shall hold any of the assets made over to it in accordance with this rule, such assets may be distributed to best advantage as the nominated organisation may decide.
37. Membership of the Club Implies the undertaking to comply with and abide by these rules and these rules shall not be altered unless with the consent of a majority decision taken at the Annual General Meeting or a Special General Meeting.
38. Should the membership exceed a practicable number, arrangements will be made for a waiting list to fill any vacancies as they arise.
39. The Club reserves to right to refuse membership of the Club any person considered unsuitable.
Nov 2004